Permanent - Payroll Administrator - Nelson Mandela Metropole (Gqeberha Port Elizabeth) - South Africa

HR Tasks & Duties

Astrow System (clock card) Administrator Daily
Astrow System (clock card) printing & issuing of weekly clock cards for review, checking & updating. Weekly
Astrow System (clock card) approval of overtime & shift changes Daily
Astrow System (clock card) capture of time off (leave ect) Daily
Clock Card Machine always connected and working order Daily
Astrow System employee master data correct & include photo (head shot) of employee
Astrow System Set Up: total hours report is linked up with VIP Payroll, for hours to be uploaded from Astrow Once off
Astrow System upload hours directly into VIP Payroll Monthly
VIP Payroll: Creation of new employees As required
VIP Payroll: Processing of leave Monthly
VIP Payroll: Processing of payroll values & capturing of values Monthly
VIP Payroll: Reports at month end Monthly
VIP Payroll: Clean-up of Master Data Once off
VIP Payroll: EE & SDL Capturing Daily
VIP Payroll: Capture the shifts for Leave Enhancement Pay Calculation to take place Monthly
VIP Payroll: Manually send out payslips Monthly
Processing of Consultants invoices Monthly
Salaries & 3rd party payments through FIHRST Monthly
Medical Aid & GAP Cover submissions Monthly
Provident fund recon & statement Monthly
Provident fund withdrawal documentation As required
Payroll queries with staff Monthly
EMP201 Submissions & Queries Monthly
EMP501 Submissions Bi-annual
COIDA IOD Submissions As required
COIDA ROE Submissions Annual
UIF Applications and submissions
HR Inductions - New employees
Exit Interviews
New employee contracts & other contracts
New contracts update with existing employees
Job Titles & Descriptions (Profiles)
HR Policies
HR Procedures
Ensure legal compliance throughout human resource management.
EE Committee & Meetings & Submissions Quarterly
SDL Committee & Meetings & Submissions Quarterly
Training Matrix & booking of training

Qualifications:
Matric
Diploma or Degree in HR
Diploma in Payroll

Software:
Astrow Clock Card System
Sage VIP Premier (5.9a)
Excel
Word
PowerPoint
Outlook

Experience:
Between 5 to 10 years

Skills & Abilities:
Must come from or worked in a manufacturing environment
Attention to detail and meticulous are essential
Planning and organising skills are essential and excellent time management skills
Good Communicator; both the written (spelling and grammar) and the spoken word
Calculations & basic math, reconciliations and resolving queries
Emotional Intelligence
Curiosity
Forward thinking, uses their initiative wants to add value to the business
Team player
Works in a structured environment
Real listening skills and respect for keeping information private.
Successful negotiator and influencer.
Analyse information quickly with good problem-solving skills.
Results driven