Executive PA (Executive Personal Assistant)

Diary Management 

Schedule meetings

Type and distribute minutes 

Petty cash

Boardroom booking 

Purchase Orders

Organize refreshments for internal and external meetings 

Format reports 

Release orders for payment 

• Management of Partners Calendar
• Report formatting
• Schedule internal and external Meetings
• Boardroom Booking
• Internal and External Client Liaison
• Drafting Documents
• Screening Calls
• Capture Timesheets
• Assist on Tender Preparation 

Manage CCO’s diary and calendar
Schedule meetings for the Compliance department
Take type and distribute minutes
Order refreshments for external meetings
Compile Ms Project and Business report
Ensure manual and electronic filing
Manage national and international travel booking for the Chief Compliance Offer and the Compliance department
Screening of calls for the CCO
Drafting of correspondences

Executive Personal Assistant
April 2011 – 2012-02
Provide administrative and operational support and organizing daily business needs.
Develop and maintain filing, faxing and photocopying,
Deal with incoming calls and message distribution,
Manage diary, inbox and calendar
Organizing departmental conferences and conference call for meetings
Take type and distribute minutes at meetings,
Order and maintain stationery and equipment for department,
Order and maintain refreshments for the department,
Send reminders on the objectives to be completed
Record all relevant information.

Sales Administrator
May 2010 – April 2011
Update Key Accounts Manager’s on all operational issues as per info provided by National Managers
Route all calls related to Dealers to Key Accounts Manager’s and National Managers as the point
of contact for the Trade when they are out in Trade
Update national databases of channels
Liaise with regional sales administrators for any national tasks
Compile and provide any other reports required by managers, as agreed from time to time
Track market share of handset manufacturers and reports
Facilitate Point of Sale and contract books orders and deliveries thereof Sales Support
Compile the monthly forecast on sales and distribution
Capture cost estimates for requisitions on oracle


Executive Personal Assistant
February 2010 – April 2010
Prepare for the Communication Business Services departmental meeting
Distribute agenda and minutes for the meeting
Typing of minutes, documents and correspondence
Ensuring payments for petty cash
Manual Filing
Screening incoming calls
Handling of highly confidential and sensitive information for the Executive Head: Community Based Services
Responsible for doing spreadsheets in excel as well as in Microsoft word and Powerpoint
Help prepare refreshments for internal and external clients
Responsible for ordering stationery for Executive Head

Responsible for ordering stationery for our department
Responsible for travel bookings
Set up meetings, agenda, minutes and distributing
Monitor engineering milestones and advise the lines manager.
Follow up with relevant design leaders on committed outputs.
Design documentation administration;
Engineering outputs administration;
Contract administration;
Prepare year-end functions within the secretarial services

Temporary Assignments:-

National Housing Finance Corporation:Personal Assistant (Executive Manager – HR & Shared Services)
August – September 2006
Prepare for the HR departmental meeting
Distribute agenda and minutes for the meeting
Provide assistance to 2 Legal Advisors and the Shared Services Executive
Typing of minutes, documents and correspondence
Ensuring payments of accounts for legal department
Dictaphone typing
Filing
Extensive Public liaison
Taking of minutes at meetings
Screening incoming calls
Diary management
Handling of highly confidential and sensitive information
Arrange catering for functions

De Beers Group Services: Personal Assistant (X2 HR Managers)
June 2006 – July 2006
Taking, typing and distributing of Issues Log in meetings.
Taking, typing and distributing of Minutes in meetings.
Order and maintain refreshments for meeting.
Responsible for ordering stationery in our HR department.
Responsible for the filing and packing of files.
Responsible for doing spreadsheets in excel as well as in Microsoft word.
Prepare equipment and tools needed before the meeting starts.
Provide administrative and operational support and organizing daily business needs.
Perform all correspondence/letters/agreement/contract, develop and maintain faxing and
photocopying, send reminders on the objectives to be completed